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Terms & Conditions

TERMS AND CONDITIONS

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Effective Date: July 27, 2026 Last Updated: July 27, 2026

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These Terms and Conditions ("Terms") govern your access to and use of the website www.schedulehawk.com (the "Site") and the youth sports league scheduling services (the "Services") provided by Schedule Hawk LLC ("Schedule Hawk," "we," "us," or "our").

By accessing the Site, submitting an inquiry, or engaging our Services, you agree to be bound by these Terms. If you do not agree, please do not use the Site or Services.

  1. OVERVIEW OF SERVICES

Schedule Hawk provides youth sports league scheduling services. Based on information you provide about your league — including season parameters, divisions and teams, location and field availability, associated teams, and team/league preferences — we design and deliver a customized master schedule and accompanying schedule data overview, typically as digital files (e.g., .xlsx or .csv).

Our process generally includes: (1) an initial consultation, (2) gathering of league information, (3) schedule design, and (4) delivery of the completed schedule package.

Specific deliverables, timelines, sports covered, and pricing are agreed upon directly with each client and may vary by engagement. Nothing on the Site constitutes a binding offer until confirmed in writing (including via email) between you and Schedule Hawk.

  1. ELIGIBILITY

By using the Site or Services, you represent that you are at least 18 years old and have the authority to act on behalf of the league, organization, or entity you represent in engaging our Services.

  1. CLIENT RESPONSIBILITIES

To build an accurate and effective schedule, you agree to:

  • Provide accurate, complete, and timely information about your league, including team counts, divisions, field/facility availability, and scheduling preferences

  • Promptly respond to requests for clarification or missing information

  • Review delivered schedules for accuracy and notify us of any errors or necessary adjustments within a reasonable time

  • Use delivered schedules in accordance with applicable rules of your league, association, or governing body

We are not responsible for scheduling errors, conflicts, or delays caused by inaccurate, incomplete, or late information provided by you.

  1. FEES AND PAYMENT

Any fees for Services will be communicated and agreed upon directly between you and Schedule Hawk prior to the start of work. Payment terms, methods, and due dates will be set out in your specific engagement agreement, invoice, or communication with us. We reserve the right to suspend or withhold delivery of a schedule if payment terms are not met.

  1. DELIVERY AND SCHEDULE CHANGES

Schedules are delivered digitally in the agreed-upon format. Once a schedule is finalized and delivered, any requested changes (e.g., due to field closures, late team additions, or league rule changes) may be treated as a new or supplemental engagement and may be subject to additional fees, depending on scope.

We aim to build schedules that reduce conflicts and reflect the constraints you provide, but we do not guarantee that every individual preference can be accommodated, particularly where preferences conflict with one another or with structural constraints (e.g., limited field availability).

  1. INTELLECTUAL PROPERTY

6.1 Our Content All content on the Site — including text, graphics, logos, software, and the underlying scheduling methodology and tools — is the property of Schedule Hawk LLC or its licensors and is protected by applicable intellectual property laws. You may not copy, reproduce, distribute, or create derivative works from our Site content without our prior written consent.

6.2 Delivered Schedules Once a completed schedule and schedule data overview are delivered and paid for in full, you are granted the right to use, share, publish, and distribute that specific schedule for your league's operational purposes. Schedule Hawk retains ownership of its underlying scheduling software, models, and processes used to generate it.

  1. THIRD-PARTY PLATFORM

Our Site is built and hosted using Wix.com. Certain Site functionality (including forms and hosting infrastructure) is subject to Wix's own terms and policies, in addition to these Terms.

  1. DISCLAIMERS

The Site and Services are provided on an "as is" and "as available" basis. While we strive to deliver accurate, conflict-free schedules, we do not warrant that:

  • Schedules will be entirely free of conflicts or errors, particularly where based on incomplete or inaccurate information provided to us

  • The Site will be uninterrupted, secure, or error-free

  • Any specific competitive, participation, or operational outcome will result from use of our schedules

To the fullest extent permitted by law, Schedule Hawk disclaims all warranties, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

  1. LIMITATION OF LIABILITY

To the fullest extent permitted by applicable law, Schedule Hawk LLC and its founders, employees, and contractors shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of revenue, participation, goodwill, or data, arising out of or related to your use of the Site or Services, even if advised of the possibility of such damages.

Our total liability arising out of or relating to these Terms or the Services shall not exceed the total fees paid by you to Schedule Hawk for the specific engagement giving rise to the claim.

  1. INDEMNIFICATION

You agree to indemnify and hold harmless Schedule Hawk LLC, its founders, employees, and contractors from any claims, damages, losses, or expenses (including reasonable attorneys' fees) arising out of your use of the Site or Services, your violation of these Terms, or your violation of any rights of a third party.

  1. TERMINATION

We reserve the right to suspend or terminate your access to the Site or Services, and to decline or discontinue any engagement, at our discretion — including for non-payment, misuse of the Site, or provision of inaccurate information — with or without notice.

  1. GOVERNING LAW

These Terms shall be governed by and construed in accordance with the laws of the State of Arizona, without regard to its conflict of law principles, unless otherwise required by applicable law.

  1. CHANGES TO THESE TERMS

We may revise these Terms from time to time. The "Last Updated" date at the top of this page reflects the most recent revision. Continued use of the Site or Services after changes are posted constitutes acceptance of the updated Terms.

  1. CONTACT US

If you have questions about these Terms, please contact us at:

Schedule Hawk LLC Email: info@schedulehawk.com Website: www.schedulehawk.com

These Terms and Conditions are provided as a general template based on the information and services described on the Schedule Hawk website. They are not a substitute for legal advice. We recommend having this document reviewed by a licensed attorney familiar with your state's business and consumer protection laws before publishing, particularly regarding payment terms, liability limitations, and governing law, which may need adjustment based on your specific business structure and client agreements.

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